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Documinium specializes in organizing and optimizing essential office documents for condominium communities. We streamline your file systems, ensure legal compliance, and give your management team the tools they need to stay efficient. Whether you're dealing with staff turnover, outdated folders, or a lack of structure
With Documinium, your documents are always where they should be, clearly labeled, easy to find, and legally sound.
Process and Pricing
Process begins with a Free File Review to evaluate your current setup. Following this, we conduct a separate Audit to identify areas for improvement. We then implement a Folder Structure Setup for better organization. Next, we focus on Digital File Organization and Paper-to-Digital Conversion to streamline your documents. Finally, we offer Ongoing Support to ensure everything runs smoothly.
Step 1
Free File Review
Free. No obligation
We begin with a no-cost onsite assessment of your current file system, digital, physical, or both.
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Briefly Identify missing, outdated, or misfiled documents
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Evaluate your current folder structure
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Determine basic compliance gaps
Step 4
Digital File Organization (Optional Add-On)
$500 per 500 files
We organize your digital files. Apply consistent naming conventions and move to structured folder system.
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Apply consistent naming conventions
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Place files into your newly structured folder system
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Ensure everything is easy to search and retrieve
Step 2
Compliance Audit Report
Starting at $1,500
Compliance Audit Report. A deep-dive report into your association’s document health and compliance.
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Full analysis of compliance with Hawaii-specific retention laws
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Detailed list of missing, oudated, or misfiled documents
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Clear audit report with recommendations to correct issues
Step 5
Paper-to-Digital Conversion
(Optional Add-On)
$500 per 500 pages
We digitize and organize your physical files. Scan and sort and apply consistent naming conventions.
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Scan, sort, rename, and upload to your digital structure
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Apply consistent naming conventions
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Ensure everything is easy to search and retrieve
Step 3
Folder Structure Setup
$500 flat rate
Install structured file system onto your condominium cloud service.
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Install structured file system on your condominiums cloud system (Google Drive, Dropbox, Etc.)
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Applied consistent naming and access protocols
Step 6
Ongoing Compliance Support (Optional)
$99/month
Keep your system up to date. Calendar reminders, sorting and uploading new documents.
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Monthly review of new documents
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Ongoing sorting and uploading
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Track retention dates and purge expired records
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Calendar Reminders
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Optional quarterly audits
Custom Professional Services
Starting at $125 per hour
Need help with a project that does not fit within one of our standard service packages? Documinium provides professional hourly services for custom document organization, file development, and specialized records-management projects.
Hourly services may include:
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Custom digital or physical file organization
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Development of professional folder structures
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File naming standards and document indexing
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Reorganization of existing cloud-based records
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Creation of document libraries, archives, and filing systems
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Development of forms, logs, templates, and document workflows
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Special document cleanup or records-management projects
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Customized solutions based on your association’s operational needs
Before work begins, we will review the project, define the scope, and provide an estimated number of hours. Projects requiring extensive work may be offered at a flat or project-based rate.
One-hour minimum. Additional time is billed in hourly increments.