Total control of vendor paperwork. Zero administrative drag.

VendorVault a Documinium Service is a full-service administrative control system for vendor documentation. The service ensures every active vendor has a complete, organized, and continuously monitored file, without the association or manager carrying the tracking burden.

 

How It Works​

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Collect and organize required vendor documents:

• W-9

• Business license (verification and expiration date logging)

• Certificate of Insurance (COI)

• Contract Expiration monitoring

• Apply consistent naming conventions and folder structure

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Ongoing Monitoring

• Track upcoming expiration dates for COI, Business License and contract expiration

• Issue renewal requests using preapproved language

• Follow up on missing or expired documents

• Update files upon receipt of renewed documentation

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Reporting & Visibility

Provide summaries showing:

• Compliant vendors

• Expiring documents

• Outstanding follow-ups

 

This service is administrative only. No interpretation, approval, or determination of insurance adequacy, licensing sufficiency, or vendor eligibility is performed. All decisions remain with management or the association.​​​​