Purchasing Hui Educational Class - September 8, 2026

Documinium LLC is pleased to announce that owner Chad Crall will be presenting an upcoming Purchasing Hui Educational Class on September 8, 2026.

Records Retention: Protecting Your Association Before Problems Happen

Proper records retention is one of the most important responsibilities of every condominium association, yet it is often overlooked until a document is urgently needed.

Association records support nearly every aspect of condominium operations. They provide evidence of decisions, preserve the association’s financial and legal history, support owner requests, and help boards and management teams respond confidently when questions, disputes, insurance claims, audits, or lawsuits arise.

When records are incomplete, scattered, inconsistently named, or difficult to locate, even a simple request can become a time-consuming document hunt. A strong records management system transforms that paper maze into an organized, reliable source of institutional knowledge.

This educational class will provide condominium industry professionals with a practical understanding of Hawaiʻi’s association recordkeeping requirements under HRS Chapter 514B, along with strategies for organizing, maintaining, protecting, and retrieving important records.

What Attendees Will Learn

The class will explore:

• Hawaiʻi HRS Chapter 514B recordkeeping requirements

• Required association records and recommended retention periods

• The difference between permanent records and records with limited retention periods

• Preparing for lawsuits and preserving potential legal evidence

• Records needed during management company, manager, and board transitions

• Electronic records, document scanning, cloud storage, backups, and disaster recovery

• Organizing association files for efficient retrieval and compliance

• Common recordkeeping mistakes that may expose associations to unnecessary risk

• Best practices for document naming, filing, retention schedules, and version control

• Building a long-term records management system that protects the association’s financial, operational, legal, and historical interests